For the deadline that gates everything
The caterer and the venue do not want a number on the day; they want it weeks ahead. An attendance confirmation website collects real replies early, absorbs late changes without phone tag, and shows who has actually walked in.
The caterer's deadline is not really about the food. It is the point where the whole plan stops being flexible: portions are ordered, tables are set, staff are rostered against a single figure. Miss it and you are renegotiating on the phone; hit it with a wrong number and the shortfall arrives at the door.
An attendance confirmation website exists to give you that figure early and honestly. Guests confirm on the invitation while there is still time to act, the count stays correct as people change their plans, and late comers are marked at the entrance rather than guessed at all evening.
Because replies land against names as they arrive, you have a usable total long before the vendor's date. Meal choices are counted per dish, companions sit inside the limit you set, and nothing depends on you tallying messages the night before.
When a guest's situation shifts, it is the event details and the plan that reach everyone from one place, so you are not calling each household to relay corrections. The count you give the caterer reflects the current version of the day.
On the day, QR check-in marks arrivals against the confirmed list. The figure you promised the room and the number inside it become the same thing, and you can tell at a glance who is there and who never made it.
Handing a figure over means it answers the questions they will ask.
Any estimate feels solid until the day. A confirmed count is different because each unit of it is a guest who answered on a page, attached to a name, and totalled in front of you. When Elin gives the hall a figure, she is giving a number the list built, not a number she hopes is close.
That distinction is what an attendance confirmation website is for: turning hopeful estimates into a settled count weeks early, keeping it true through late changes, and finishing with a door that knows who arrived. Everything else the event needs can wait; the deadline cannot.
How it works
Publish the invitation with the yes button and a due date that sits comfortably before the vendor deadline, so confirmations gather while you can still act on them.
Watch heads and meals total themselves on the live list, with companions inside your limits and allergy notes captured beside the replies that carry them.
When plans move, update the details once so every guest sees the corrected version, and remind non-responders so the count settles on the deadline rather than after it.
Hand the vendor a figure that holds, then use QR check-in on the day so the arrival count matches the confirmed one.
Questions
As early as the deadline you set lets guests reply. Because each confirmation lands on the list the moment it arrives, you have a usable headcount well before the vendor's date, not a figure you assemble the night before.
You can update the event details once and every guest who opens the page sees the corrected version, so late changes do not need individual phone calls. The count stays tied to the current plan rather than an older message.
No. Each guest replies against their name on the list you built, in a couple of taps from the invitation. No sign-up and no password, which is why the confirmations arrive sooner and more reliably.
On the day, QR check-in marks arrivals against the confirmed list, so you can separate who showed up from who promised. The list reflects the room, not the intentions, without anyone holding a clipboard.
Yes. When guests choose meals on their reply, the list totals each option and keeps any allergy notes beside them, so you hand over a per-dish count rather than a single head number.
Get Started
Collect real replies early, keep the count accurate through changes, and check arrivals at the door. The deadline stops being a scramble and becomes a figure you already have.
