The whole invitation path, in order
One page, one link, a handful of messages across a fortnight. A sensible invitation plan for a webinar, from the first announcement to the reminder that fills the seats.
The order of operations decides most of the outcome. The usual mistake is announcing a session before the page exists: the interested person has nothing to click, and interest does not wait politely. A draft page is invisible to guests until you publish it, so the honest sequence is build, publish, invite. Everything below assumes the link you send already leads somewhere real.
The shape of the product simplifies the plan: one webinar page carries one session — one date, one link, one list. There are no series and no multi-session pages here; a second date is a second page with its own invitation, and mixing the two is how lists get confused.
Title, description, the agenda as chapters with durations, a section per speaker, the start time with its zone label. Attendees register with name and email; you can add your own questions — company, role, what they hope to get out of it — if the hour is better for knowing.
Your own list, the team channel, wherever people already know you. A short line, the date, the page address. The room's joining link is never part of this; each registrant gets their own access link privately by email.
One angle per message: the speaker, one agenda chapter, the question the session answers. The same link every time. This is where spam is avoided — the purpose repeats, the angle changes.
Reminders go by email at 24 hours, one hour and fifteen minutes to everyone registered — automatic, with the switch yours to flip. Meanwhile the page counts its own views and sign-up rate, which is your only honest barometer mid-week.
You send registered attendees the links you supply yourself — slides, a replay if you made one, feedback. The list exports as CSV or PDF, statuses and all, before or after.
The same session, the same link, three different reasons to look. Day one, day six, day twelve.
We're running the pricing hour publicly on Thursday 12 March, 6pm CET. Marta walks the four-block quoting agenda; the chapters and times are on the page. Places stop at the size of the room, and everyone who registers gets their own joining link: <page address>.
One of the questions we will spend real time on: what does a fixed price actually promise? Not a guarantee that nothing changes — an agreed boundary, written so it holds. Thursday 12 March, 6pm CET. <page address>.
The page will close the list when the room is full, and it is nearly there. Tomorrow, 6pm CET. If you have been meaning to come: <page address>.
How it works
Message Jitabi or open the web app: session title, chapters with durations, the speaker, the start time with its zone, and the join URL pasted in yourself. Cap the places at the size of your room, and turn the waitlist on if a full page should still collect names.
The page goes live at its own link, and that single address is all your invitations need. Until you publish, the draft shows guests nothing, so no early sends go out.
Your own tools carry the messages. Each new send varies the reason, never the link. WhatsApp tells you as names arrive, so you can add one personal line to a colleague who keeps not registering.
The 24-hour, one-hour and fifteen-minute emails go out on their own unless you switch them off. The morning of the session, export the attendee list so you walk in knowing the names waiting.
Questions
No. They open the page, leave a name and email — plus any extra questions you chose to ask — and that is the whole registration. The access link that arrives afterwards is theirs alone and needs no further setup.
Yes, and the arrangement holds: the friend who registers becomes a name on your list with their own private access link. If the session is meant to be closed, add a password to the page and share it only with invited guests.
Build a second page. One webinar page is one session — there are no series or multi-date links — so the autumn date gets its own address, its own list and its own reminders, and nothing merges.
There is no payment step in the webinar flow — registration is a name and an email, nothing more. The invitations themselves go out through whatever you already use to reach your list.
Get Started
A fortnight of quiet sends to a page that does its job after the click beats a day of posters. Build the page, publish it, start with one sentence that sounds like you.
