For whoever owns the list
Registered, attended, waitlisted, cancelled, no-show. The five statuses on your list, the routine for the day, and how to mark attendance yourself when the room empties.
Attendance work happens on one surface: the registrant list on your dashboard, which fills name by name as people answer on the page. Each row carries a status, and each status is a small instruction about what to do with that person before, during or after the session.
It is worth being precise about what the list does and does not know. It knows who registered, because registration is what built it. It knows who was invited, who was waitlisted and who cancelled. It does not know who sat down in front of the meeting, because nothing reports attendance back to us from your platform. You mark that, and the marking is honest precisely because it is yours.
Read the list through these five filters and it stops being a spreadsheet.
The default. They have a name, an email and their own access link from the confirmation email. Nothing more is needed from you before the session; reminders reach them on the schedule unless you switched them off.
Only appears if you turned the waitlist on. These people are told a spot opening means an email, so promoting one means moving them into the registered group — do that promptly, since the reminder schedule starts for them from that moment.
Someone who withdrew, or a seat you released deliberately. Worth watching as the session approaches, since a run of cancellations on one topic tells you something about the promise on the page.
You set this after the session, using what you saw in the room and the names you recognised. It is the status that decides who gets the follow-up that matters most.
Registered, never arrived, never cancelled. The unglamorous column, and the one worth reading before you plan the next date rather than after it.
Four small habits that keep the list accurate without anyone babysitting it during the session.
Every registrant gets their own access link in their confirmation email, rather than a meeting address printed on the public page. That has a direct effect on attendance management: the only people who can reach the room easily are the people on your list. If strangers appear in the meeting, they came from a link someone forwarded, which is a conversation to have after the session rather than a mystery during it.
For a closed group, add a password on the page and tell invited people where to find it. Neither measure verifies attendance — nobody checks identities at a door — but both make the gap between the list and the room small enough that marking attendance afterwards is a memory task rather than an investigation.
Say it plainly now so nobody builds a plan on it.
How it works
Names and emails arrive on the dashboard as people answer; you can add your own questions to give context to each row.
A full page says it is full, and the waitlist holds anyone after that if you switched it on.
Registrants reach it through their own private access link; you keep the running order beside the open list.
Attended, no-show and cancelled filled in the same evening, then CSV or PDF for your records and the follow-up.
Questions
No, and we would rather be honest about that than let you plan around it. We integrate with no platform, so nothing reports who joined. You mark attended and no-show yourself on the list, which is also how you catch the person who joined from a colleague's laptop.
The same evening if you can. Attendance memory is accurate for a few hours and vague by the next week, and the follow-up note is warmer when it goes out before the weekend.
They were told an email follows when a spot opens. Move them to registered when you free the seat, and the reminder schedule covers them from that point; they have not had those emails while waiting.
The page counts views and sign-up rate alongside the list, which is enough to tell you whether a thin room came from few visitors or from a page that did not convince them.
Get Started
Keep the list in front of you on the day, mark attended and no-show before you forget, and export it. Everything you do next — the follow-up, the waitlist, the next date — comes from those rows.
