For the headcount behind the buffet
The caterer wants a headcount by Tuesday and the venue needs it before then. A graduation party RSVP website collects confirmations, plus-ones, and meal notes, so the number is settled weeks ahead rather than guessed at the door.
Everyone says yes on the phone, and that is the trouble. A yes to a parent is not the same as a seat reservation. People bring a classmate you never counted, a partner mentions the kids at the last minute, and the number you handed the caterer quietly understates the room.
The fix is not to ask more often but to ask once, properly. A reply on a page is a real answer with real detail attached, and it all lands in one list you can add up.
Because graduation is fully supported, the RSVP sits on the same page as the party details, so guests confirm against the correct venue and time rather than a plan they half-remember.
A headcount you can trust is built from the small extra answers, captured at the moment people reply.
The count firms up in three moves, and the page handles all three.
Put the deadline on the invitation. Guests who can come reply, and the ones who cannot settle it before the kitchen is booked.
Once the deadline is near, reminders go to people who have not confirmed, without you messaging each one from the sofa.
Every confirmation, plus-one, and meal note adds up to a figure you can hand the caterer weeks before the party.
By the reply-by date you are looking at a list, not a vibe. You give the caterer a real headcount with the meal split and the dietary notes attached, and you stop bracing for extra faces at the door.
On the day, the same list becomes an arrival check: guests with a QR pass are counted in as they come, so the room and the paperwork agree.
How it works
Build the party page in the app or through Jitabi, then turn RSVP on. Add meal choices, allergy notes, and whether plus-ones are allowed and up to how many.
Put a reply-by date on the page so guests know when the count closes and you know when a number is real.
Publish and share the invitation link to the family and class groups. Paper cards can carry the same link as a QR.
Watch the live list build against your deadline, and let reminders go to anyone who has not replied. Hand the caterer settled numbers weeks early.
Questions
By the reply-by date you set, you have everyone who confirmed, with plus-ones and meal notes already counted. That is usually weeks before the party, so the order goes in against real figures rather than a rough guess.
You decide whether plus-ones are allowed and cap them at a limit you set. The guest list then shows the true seat count, so a classmate tags along only if you have room for them.
Yes. Guests pick a meal and note allergies or dietary needs on the same reply as their yes. Those details sit on the list you read, which is what a kitchen or caterer needs to plan.
You can see who has not confirmed and send reminders to exactly those guests from the platform, without a manual message to each one. By the deadline, the undecided are the only ones still open.
As fixed as you make it. Set a sensible deadline so late changes come before the booking rather than after, and let any day-of arrivals register through the QR check-in so your final number stays honest.
Get Started
Collect graduation party replies with plus-ones and meal notes in one list, and settle the numbers weeks before the day. Start free, and upgrade as your guest list grows.
